Everything you want to know about assets

Assets are static resources that you use in an app. These could be images, presentations, spreadsheets, text files, or code snippets. Assets can also be used to upload brand identity kits (logo, custom graphics), custom code (like a custom CSS stylesheet), corporate presentations etc.

Assets in Boomi Flow are not secure (think of assets like contents in a public FTP directory). We use the following URL form to store/retrieve assets: https://s3.amazonaws.com/files-manywho-com/{Tenant ID}/{Asset name}

When to use an Asset

  1. When you have static user-facing content, that you want to display (like your corporate logo, graphics, presentations etc.).
  2. When you want to use custom style, with a custom CSS file.
  3. When you want to upload custom JavaScript files (for example, if you are a developer using Bootstrap.)
Assets versus file storage systems
  1. Assets in Boomi Flow are not encrypted. If you would like to upload and display sensitive data (like diagnostic images in electronic medical records, for example), use a file storage service instead.
  2. How the asset is rendered in an app is dependent on the user’s device and available bandwidth. If you have multiple assets, or assets that exceed 100 MB in size, use a third-party file storage service (like Box), and use a link in the app to reference the asset. You can also use a content delivery network (CDN).

Working with Assets

You can upload an asset by either clicking assets on the sidebar, or while building a flow, as needed. Assets can be up to 100 MB. If you have an asset that is larger in size, consider using a file storage system.

Uploading Assets
  1. Click LOG IN to login to the Boomi Flow Drawing Tool.
  2. Click Assets and click Upload. You can upload a single file, or multiple files.

By default, all assets get stored in one folder, which is shown as a single directory. If you want, you can create new folders and subfolders in the Drawing Tool to store assets.

Once you have uploaded an asset, you can also right-click on it for options like View, Edit, Rename, Download, Add Favorite, Zip, or Remove.

Managing assets

You can organize your assets into folders and sub-folders. Here is how to create a new folder:

  1. Click LOG IN to login to the Boomi Flow Drawing Tool.
  2. Click Assets, click Upload, and select Folder.
  3. In the Create new folder dialog box, enter the name of your folder, and click Create.
  4. Select the new folder, click Upload, and upload the asset. (See – Uploading Assets – instructions above)

Selecting a view option

The Assets page lets you view your assets either as thumbnails or a list. You can select the view option from the top menu.

Example: View – Thumbnail


Sorting assets

Assets can be sorted by Name, Size, Type and Modification Date.


Assets – Search/Filter

You can use the Search field to view assets, based on any filters you may chose.

Example: A *.css query lists all CSS files available in assets.


Using assets in a flow
  1. Click Insert in the editor.
    You can insert a file you have uploaded in Assets. 
  2. Click the icon next to Source.
  3. Select the asset you want to insert, click Insert, and click Ok. You can also select the proportions you want your asset to be shown in.

If you want to use an asset that is in a different tenant (or a subtenant) in your account,  use the specific URL of the asset in your flow.

Deleting an asset from your tenant
  1. Click LOG IN to login to the Boomi Flow Drawing Tool.
  2. Click Assets.
  3. Select the asset you want to delete. Example: DeleteMe.png
  4. Click Manage and select Remove.
  5. Click OK when prompted Are you sure you want to delete the selected files.

This deletes the asset from your tenant. Keep in mind, if you have used the asset in a flow, it will no longer be available to the app after you have deleted it.