Flow insights with Dashboard

The Flow Dashboard gives us granular insights into our flows, and the states that have been launched from them. We can see which flows in a tenant are currently in progress, and how many flows were completed. A graph shows us the top flows in our tenant; top flows being the flows that were launched the maximum number of times.

Flows we create get automatically added to the Dashboard.

We can access the insights by clicking Dashboard in the drawing tool.

This opens the Insights tab.

We can see a list of all the flows in our tenant here, and the number of states in each flow. The list is sorted in descending number of states. The graph shows us the top three flows in our tenant that have been launched the most.

If we like, we can download a CSV (comma-separated version) of this data. First, we select the time period – All Time, Last 30 Days, Last 7 Days, and Last 24 Hours.

Next, we click the Download icon.

We can use the Search bar to look for any flow by its name. Say, we want to search for all flows that have the word ‘hello’ in them:

The graph here displays the top flow launches of flows that match our query parameter.

Let’s try selecting a flow from the list.

This opens a list of all the instances of that flow since the beginning of time.

This is the information we have available at our disposal: a.| Status – Whether the flow is done, in progress, given an error, or expired. b.|Current Step – If a flow is in progress, at which element it is on at the moment. c.| User – Whether the user is public, or has authenticated. d.| Elapsed time – The time elapsed since the state was created. e.| Last action on – When the user last interacted with that instance of the flow. f.| Join URI – The link for us to join the flow. g.| State ID – The ID of the state the flow is currently at.

We can search for states that are In Progress, Done, Errored, or Expired.

If we like, we can download the state data as a CSV file as well.


1. By default, the states are filtered to “In progress”. “In progress” means the state hasn’t yet expired and hasn’t reached the end.
2. ‘Done’ means the state has reached the end of the flow. Some states will never achieve this.
3. The Flow states are not mutually exclusive. For example, a state can be both done and expired, or in progress and in error etc.